1. Edit any volunteer
- Open Ministry Scheduler Pro
- Edit any volunteer
MSP Admin
Monthly Tasks as a Ministry Scheduler Pro Admin
Request Can't Serve Dates
- Edit any volunteer
List Item 1
Open Ministry Scheduler Pro.
Make sure "Volunteer" is selected in the left-hand column.
Click on the "Edit Volunteer" button.
- List Item 2
Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.List Item 2
- List Item 3
Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.List Item 3
- List Item 4
Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.List Item 4
Request Can't Serve Dates
2. Request cleaning of passed dates
- Under Can't serve dates / times, click on Clean...
3. Clean all volunteers' dates
- Click "Clean All". This will clean every volunteer's passed can't serve dates
- Click on "OK" to dismiss the Edit Volunteer dialog box
4. Duplicate the most recent Request for updates to availability email
- Click "Announcements" in the left-hand column
- Scroll to the first "Request for updates to availability" email
- Click on the down-arrow (˅) next to "View email"
- Click on "Duplicate as draft"
5. Open the draft for editing
- Click on the down-arrow (˅) next to "Open draft"
- Click on "Open draft"
6. Open the preview window
- Click on "Preview"
7. Update the date fields
- Make sure the cutoff date is set to the 17th
- Make sure the Next Schedule Start and End dates are set to the 1st and last dates of the following month
- Click "OK"
8. Confirm the correct dates
- Choose any volunteer
- Insure the range covers the entire following month
- Insure the cutoff date is the 17th of the month
- If not, click on "Cancel", "Back", and make your changes
9. Send the emails
- Click "Send to nn members"
- Exit Ministry Scheduler Pro
On the 10th of each month:
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Making a new schedule
Creating the schedule blank
1. Go to Service Times and update any services that fall in the month
2. Go to Schedule, under Create a new schedule set the Start and End dates as desired and click Create...
3. Click OK on the Service Naming Settings information box
4. In the Service Naming Settings box, click on Automatically name my services according to the Roman Catholic liturgical calendar and click OK
5. Click on File and Save, and click OK to accept the defaults
6. Click on OK in the This schedule has been saved information box
7. For each Sunday, click on the 8am Mass and click Edit Resources
8. Click Add another resource and choose Add a link from the dropdown box
9. Enter the name of the service and a link to its website (see below for how to get these), choose "this service as well as all related services this week" in the Show this resource box and click Save
10. Click the black X in the upper right corner to dimiss the Edit Resources dialog
* If the month ends on a Saturday, select the 4pm Mass on the final Saturday and follow steps 8-10 above, using the date of first of the following month.
How to get the Mass Names and Links for Edit Resources
1. The link to the Mass is in the form https://bible.usccb.org/bible/readings/mmddyy.cfm
2. The name of the Mass is on that page just about the Lectionary reference
Populating any special positions
You should receive the Deacons schedule for the month from Deach Frank Dello Russo. Enter in the deacon assignments:
1. Select each Mass in turn.
2. Click on the Deacon slot and double-click the deacon's name in the right-hand column (dc = David Caouette; dfd = Frank Dello Russo; af = Anthony Foti; ch = Charles Hanafin)
3. If you get the warning that the deacon was scheduled close to this one, click Yes
4. If you get the question about other volunteers in the family who could be scheduled, make sure "Always assume this answer" is checked and click No Thanks
5. After all Deacon assignments are entered, review all before exiting the Schedule
